Privacy Policy de
Last updated: 24.10.2025
1. Introduction
The confidentiality of your data is of utmost importance to AsiaRecruit. Through this Privacy Policy, we explain what data we collect, how we use it, and what your rights are.
This policy applies to all users of our services, including website visitors, candidates (people looking for a job), and clients (employing companies).
2. Data Controller
The data controller responsible for processing your data is:
AsiaRecruit
Address: Sannicoara, Comuna Apahida, Strada Viitorului, Nr. 4H, Etaj 3, Ap. 26, Jud. Cluj
E-mail: contact@asiarecruit.ro
Representative (DPO, if applicable): [Name or Position]
3. Personal Data Collected
We collect personal data in three main ways:
A. Data Provided by Candidates (People Looking for a Job)
- Identification and Contact Data: First name, last name, date of birth, nationality, address, phone number, email address.
- Professional Data: CVs, work history, education, qualifications, recommendation letters.
- Sensitive Data (Only with Explicit Consent): Health information, criminal record (if relevant and permitted by law).
- Identity Documents: Copies of passport or identity card, work visas.
B. Data Provided by Clients (Employing Companies)
- Representative Contact Data: First name, last name, position, email and phone.
- Company Data: Name, address, Tax ID/Fiscal Code, banking details (for invoicing).
- Job Information: Job descriptions, requirements, salary details.
C. Automatically Collected Data
- Technical Data: IP address, browser type, operating system.
- Usage Data: Pages visited, visit duration (through cookies).
4. Purpose and Legal Basis of Processing
We process your data only for legitimate purposes and based on the following legal grounds:
Purpose: Recruitment and Placement (matching candidates with job vacancies)
*Legal Basis:* Performance of a contract or taking steps at your request prior to entering into a contract (Art. 6(1)b GDPR).
Purpose: Compliance with Legal Obligations (invoicing, taxation, immigration)
*Legal Basis:* Compliance with a legal obligation (Art. 6(1)c GDPR).
Purpose: Service Improvement and IT Security
*Legal Basis:* Our legitimate interest in improving our services and protecting networks (Art. 6(1)f GDPR).
5. Disclosure of Personal Data
We may disclose your data to third parties only in the following situations:
- Employer Clients: Candidate data is shared with our clients for evaluation and interviews.
- Public Authorities: If required by law, to comply with a legal mandate or court order.
- Service Providers: Accounting firms, IT services, logistics/transport companies for candidates (when necessary).
- International Transfer: Given that we recruit from Asia, candidate data may be transferred outside the European Economic Area (EEA). We ensure these transfers comply with legal requirements.
6. Storage Period
We will store your data only as long as necessary to fulfill the purposes for which it was collected or as long as required by law (e.g., 10 years for tax documents).
Data of unplaced candidates who are considered suitable for future positions will be kept [specific period, e.g., 3 years] from the last interaction, subject to your consent.
7. Your Rights
In accordance with applicable legislation (GDPR), you have the following rights:
- Right of access: To request a copy of the data we hold.
- Right to rectification: To request correction of incomplete or inaccurate data.
- Right to erasure ("right to be forgotten"): To request deletion of data, under certain conditions.
- Right to data portability: To receive data in a structured format.
- Right to lodge a complaint: You can file a complaint with ANSPDCP (National Authority for Supervision of Personal Data Processing).
To exercise any of these rights, please contact us at the details provided in Section 2.
8. Use of Cookies
Our website uses cookies. Please consult [Link to Cookie Policy] to learn more about the types of cookies we use, their purpose, and how you can manage them.
9. Privacy Policy Changes
We may update this Privacy Policy periodically. Any changes will be published on this page, and the "Last updated" date will be revised. We encourage you to review this policy to stay current.
10. Applicable Law and Jurisdiction
This Policy will be governed and interpreted in accordance with Romanian law. Any disputes will be resolved by the competent courts in Cluj-Napoca.
